You should sample at regular equipment operating hours (see your maintenance manual for recommendation - also Spectro offers the following typical sampling frequencies), after a major repair or refit and also prior to sale or purchase of a boat. You should sample with oil in circulation, alternatively within 30 minutes after equipment shutdown.
Ideally no deeper than the oil pump pick up. A length of tube passed down through the dipstick hole, or similar, usually works well, with a plastic bottle or a pump connected to draw up the oil. We need about 100ml of fluid. Avoid taking samples after the filter or any other cleaning process.
Please ensure that you have tightened the lid of the sample bottle properly and place in the outer transit tub or tube. If several samples are batched together please ensure they are packaged suitably. Please also supply the following information: company name, vessel name, IMO No, unit type, unit serial number, unit hours, oil hours, quantity of top up oil, oil brand name and grade, sampling point, sample date and any operational problems. Then send your sample(s) to us preferably via courier. Please ensure the Customs Declaration/IATA - Not Restricted - address label (supplied with our kits) is clearly visible on the package.
Every sample is logged onto our system on arrival at the laboratory and is given a unique identification number. This number follows the sample right through the analysis programme and appears on our report to you as the Laboratory Reference.
All samples, excluding fuels, are analysed and results reported within two working days. Due to incubation time, fuel samples are on a 5-day turnaround.
Our services are available 24 hours a day, 365 days a year. If you need an urgent analysis, inform us prior to the arrival of the sample in our laboratory.
For speed of reporting and quality of reading we prefer to email results as a PDF file rather than fax or post. You can specify how you want to receive your results when sending us the sample.
You can also view your analysis results through our online resource, webECHO™ allowing you to manage your equipment and access your latest trends and results in a single integrated portal. To find out more click here.
A detailed analysis report is sent to you every time you send us a sample. Recommendations and previous oil data (if any) are included in our report. If you require more information our engineers and analysts will be happy to help you.
If there are any results you do not understand, our technical advisers would be happy to explain these to you. Please contact us via our enquiry form or by telephone.
All of our laboratories hold ISO/IEC 17025:2017 accreditation.This is specifically for laboratories and cross references to all the clauses in ISO 9001:1994 and ISO 9002:1994 and in addition, covers further technical competence requirements that these standards do not include. Click here to view our Certificates and Schedules of Accreditation.